Tech That Can Make Virtual Meetings Easier and More Efficient

Virtual Meetings

Did you know that it’s possible to cut down on nearly a third of business-related travel expenses by holding virtual meetings and conferences?

Even though it’s ideal to have face-to-face meetings, there are many situations where it can be more efficient to organize virtual gatherings. Many business owners run into the problem that they’re not aware of the best tech solutions for running hassle-free virtual meetings. 

This is why we’ve created a guide on how to use the right tech solutions for virtual meetings. If you want to learn more, keep reading and we’ll tell you about the important details. 

Slack: Bringing Teams Together

Slack is an ideal team messaging application that seamlessly integrates various forms of communication into a single platform. This makes it unnecessary to have long email threads.

By using this application, teams lower the number of internal emails they need to send. This helps them streamline their workflows and become more focused on essential parts of their jobs. 

It’s possible to use the app on desktop computers and mobile devices and it is easy to integrate with social media platforms such as Facebook. Teams enjoy having the ability to drag and drop files, PDFs, and spreadsheets for sharing with one another. 

Users can select the basic free plan or can upgrade to one of three paid plans that include advanced features. For Screen Sharing 

It’s easy to use this program on desktop computers and handheld devices. The application makes it possible for various people to simultaneously view your screen during video meetings. This makes it easy to collaborate and brainstorm together. 

The application has consistently been a top-ranking tool because it is easy to use, is fast, and is reliable. 

There is a free version that lets users instantly share their screens and hold video conferences. If you need to hold voice meetings all you need to do is upgrade to the Pro level. 

Dropbox: For Sharing Large Files With Your Team

Dropbox has been around since 2007. The program is easy to use and is loaded with features that other services don’t offer. Most people use dropbox for cloud storage and for synchronizing files between teams and devices. 

You can use Dropbox to share PDFs, photos, videos, and spreadsheets. Whenever you add files to the application they will appear instantly on all synced devices, including the Dropbox website. 

The application is particularly popular for teams who need to share large files. There is a free plan available as well as various paid plans. If you have a Pro or Business account, it’s possible to upload 200 GB of data every day. 

Google Drive: For Document Sharing and Collaboration

Google Drive is similar to Dropbox but it has several features that Dropbox does not have. Many businesses use it as their primary way to share documents, spreadsheets, and presentations. 

Individual team members can simultaneously write and edit the same document. There are also chat and comment features available for those who want to discuss the finer details about editing documents. 

When using the application you don’t need to worry about saving your changes because the app automatically keeps track and updates users every few seconds. 

There is a free plan available as well as numerous paid plans that vary in price depending on how much data you’d like to store. 

Microsoft Teams: A Seamless Collaborative Experience 

This is a great option for those who are looking for an integrated team-oriented workspace. Microsoft Teams is one of the most feature-rich virtual collaboration applications in existence. 

Not only can you chat with your team members but it’s also easy to share video messages and share work-related files. If your workplace already uses other Microsoft applications such as PowerPoint, Word, and Excel, it makes sense to use Microsoft Teams. 

Yac: Audio, Image, and Screen Messaging

Yac is a great asynchronous voice and video messenger. You can easily create and exchange messages in various formats.

One of the applications’ most popular features is screen sharing. This is because, when sharing their screens, the app lets users draw on them to highlight important points. Those who use this app will save time at work. 

WebEx: For Virtual Meetings and Webinars

This virtual collaboration tool was created by Cisco Systems. It’s popular for those who want to hold video conferences, digital meetings, and webinars. The platform is easy to use and users can easily integrate important applications such as Google Drive and Dropbox. 

Basecamp: A Top Project Management System

Basecamp has been around since 2004 and is one of the best options available for those who are looking for a project management system.

You can easily access the application from any web browser. This means that you won’t need to install any software to use the program. You can use the platform to share files, suggest edits to co-workers’ drafts, and add comments. 

Basecamp is ideal for those who want to keep track of tasks and work collaboratively on text-based projects. 

Trello: For Streamlining Project Workflows 

If you’re working on a complicated project that has many steps and processes, you can make your job much easier by using Trello. The application uses cards, which are similar to post-it notes. You can use different cards to organize your business workflows in ways that are visually engaging. 

Make Your Virtual Meetings More Efficient

There are many great applications to make use of if you want to hold great virtual meetings. Applications such as Dropbox and GoogleDrive make it easy to share files and collaborate in real-time. WebEx is an ideal application for those who want to hold virtual meetings. 

If you’re interested in exploring more about running an efficient business, don’t forget to visit the Business section of our website.

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